Privacy Policy
At TKVB Aviation Fuel Ltd, we are committed to upholding the highest standards of integrity, responsibility, and transparency in how we manage personal data. This Privacy Policy explains how we collect, use, and protect the personal information of individuals who interact with us, in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
TKVB Aviation Fuel Ltd is a company registered in England and Wales, operating primarily in the aviation fuel sector. Our registered office is located at First Floor, 85 Great Portland Street, London, W1W 7LT, United Kingdom. For the purposes of data protection laws, TKVB is the “data controller”, responsible for determining how your personal data is used.
Scope of This Privacy Policy
This policy applies to:
•Visitors to our website
•Individuals who contact us via email, telephone, or contact forms
•Prospective and current clients, vendors, and contractors
•Individuals applying for employment or submitting enquiries
We encourage you to read this policy in full to understand how we handle your personal data and to ensure you are informed of your rights.
Our Data Protection Principles
We are committed to ensuring that personal data is:
1.Processed lawfully, fairly and in a transparent manner.
2.Collected for specified, explicit and legitimate purposes.
3.Adequate, relevant, and limited to what is necessary.
4.Accurate and kept up to date.
5.Retained only as long as necessary.
6.Securely stored and protected against unauthorised access or loss.
What Data We May Collect
We may collect and process the following categories of personal data:
•Identity and Contact Information: name, address, email, telephone number, job title, passport or ID details.
•Technical Information: IP address, browser type, operating system, time zone settings, and browsing behaviour on our website.
•Usage Data: pages visited, length of visits, referral sources, download errors, interaction data (e.g. clicks, mouse-overs).
•Communication Data: records of correspondence with us via email, web forms or telephone.
•Recruitment Data: CVs, references, qualifications, and other employment application data.
We are committed to ensuring that personal data is:
We collect personal information through:
•Direct interactions (e.g. enquiries, email, telephone)
•Our website (cookies, analytics, contact forms)
•Third parties (e.g. service providers, business partners, credit reference agencies)
How We Use Your Personal Information
We process your personal data for the following purposes:
•To respond to enquiries and provide services you request.
•To perform contractual obligations or take pre-contractual steps.
•To improve our website, services, and user experience.
•To comply with legal or regulatory obligations.
•For recruitment and HR-related processes.
•For marketing communications (with consent where required)
Lawful Basis for Processing
We only process personal data where:
•It is necessary to perform a contract or take steps at your request.
•It is required to comply with a legal obligation.
•It is in our legitimate interest (e.g. business development, internal recordkeeping), and your rights do not override those interests.
•You have given your explicit consent (e.g. for marketing)
Cookies
We use analytical cookies to understand user behaviour and enhance your experience on our website. Cookies help us:
•Track the number of visitors
•Analyse how users navigate our site
•Ensure you find content efficiently
You may disable cookies via your browser settings; however, some features may not function correctly if essential cookies are blocked. For more detail, refer to our separate Cookie Policy.
Sharing Your Personal Data
We only share personal data when strictly necessary and under secure conditions, including with:
•Trusted service providers and contractors (under appropriate data protection agreements)
•Legal or regulatory authorities when required by law
•Professional advisers, auditors, or insurers as part of our legitimate interests
We never sell your data to third parties.
International Data Transfers
In the event your data is transferred outside the UK, we ensure appropriate safeguards are in place, including:
•Data transfer agreements with approved standard contractual clauses
•Transfers only to jurisdictions with adequate data protection laws
Data Security
We have implemented appropriate technical and organisational measures to secure your data, including:
•Controlled access and encryption
•Secure storage and backup protocols
•Staff training and data protection awareness
In the event of a data breach, we will notify affected individuals and relevant regulators in accordance with legal requirements.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purpose for which it was collected, including:
•Up to 7 years for business transactions and compliance
•Longer if required by legal, tax, or regulatory obligations
Where data is no longer needed, we securely delete or anonymise it.
Your Rights
Under UK GDPR, you have the right to:
•Access your personal data
•Request correction or deletion
•Object to processing or request restriction
•Withdraw consent at any time (where consent is the basis for processing)
•Request data portability
•Lodge a complaint with the UK Information Commissioner’s Office (ICO)
To exercise your rights or make a data-related request, contact:
Email: privacy@tkvbaviationfuels.com
Postal: TKVB Aviation Fuel Ltd, First Floor, 85 Great Portland Street, London, W1W 7LT
Contacting the ICO
If you have concerns about how we handle your data, you may contact the ICO:
Information Commissioner’s Office
Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113
Website: www.ico.org.uk
Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website and, where appropriate, notified to you by email. This version was last updated in February 2025.